One-on-Ones · Sarah Chen

Sarah Chen

Sample Senior product designer · reports to you since Sep 3, 2024 · every week Prep sheet · rendered July 23, 2026

Working on: the onboarding redesign, and the design-system rollout across the product teams. Last one-on-one was 1 day ago.

Last time — July 22, 2026 1 day ago

What you covered

the second design seat — she's blocked without it
the design-system rollout timeline
the onboarding spec (still open)

What they raised

the design-system resourcing — she can't hold the rollout and onboarding with one seat

"I'm not going to make the rollout dates on one seat, and I'd rather tell you now than in September."

The record: reports/sarah-chen/one-on-ones/2026-07-22.md

You owe them

Open commitments you made, oldest first.

get her the budget approval for the second design seat due Jul 25 · 1 day old
from the one-on-one on Jul 22 · also on your to-do list: to-do/tasks/one-on-ones-sarah-chen-budget-approval.md

They owe you

Open commitments they made. These never go on your to-do list — they live here.

finish the onboarding spec draft due Jul 17 · 6 days late
from the one-on-one on Jul 15 · logged as a concern on Jul 17

Keeps coming up

Anything they raised in two or more of your last 4 one-on-ones.

the design-system resourcingraised 3 of the last 4
Jul 1 · Jul 15 · Jul 22

Feedback

How long since you gave this person any feedback at all.

8 days
Last given July 15, 2026: "told her the onboarding flows are the strongest work on the team this quarter, and I meant it"

Recent observations

What's been logged about her lately. An ambiguous one is a question to ask, never a fact on the page.

praise heardthe account lead flagged she handled the Meridian client call wellJul 9
evidence on file: the account lead's forwarded note — see Jul 9
concernthe onboarding spec draft missed its date — worth asking about workloadJul 17
observed, not judged — Jul 17
[confirm]heard secondhand that she pushed back hard in the Kestrel vendor review — a question to raise, not a fact. The machine won't call it a win or a concern until you've asked her.Jul 20
no evidence — secondhand — Jul 20

Worth asking

Assembled from the counted facts above — every line points at a dated line in the record. Nothing here is composed, and nothing is a judgment about her.

Askthe design-system resourcing — raised in 3 of your last 4 one-on-ones (Jul 1, Jul 15, Jul 22). The budget approval you owe her is due Friday.
Askworkload — the onboarding spec draft came in 6 days late (concern logged Jul 17), and she's flagged one seat isn't enough for two workstreams.
Confirmthe Kestrel vendor review — you noted a [confirm] on Jul 20. Ask her directly; don't assume which way it went.

The whole cycle

Everything this cycle — the one-on-one history, the full ledger, the highlights grouped and dated.

Open Sarah's six-month digest → · Back to the board

Their CRM file: crm/people/sarah-chen.md — the CRM owns who they are; this page owns what they are to you.