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Production floor sync

Sample Jun 22, 2026 · Dana, Cole, Priya, Marcus

Action items

2026-06-22 · pulled from the notes

🔴 Urgent

☐Call Delgado, confirm the new artwork is final — Priya — by 2026-06-22 🔴
(date moved up to the 30th; engraving is backed up, so this is tight)
☐Move the Delgado order (250 plaques) up the production queue — Unassigned — by 2026-06-30 🔴

🟡 Normal

☐Pull the acrylic-blank PO and check what was actually ordered — Marcus — by — 🟡
(vendor sent 8x10 instead of 8.5x11 — third time; decide whether to switch back to the old vendor)
☐Test the new cycle-count helper on this week's count — Cole — by 2026-06-26 🟡
☐Set up a faster way to triage website inquiries — Dana — by — 🟡
(~40 unanswered, mostly "do you do custom medals")

🟢 Whenever / scheduled

☐Laser engraver #2 — maintenance call for the weird noise — Marcus — Thu, scheduled 🟢
☐Decide holiday-rush blackout dates for custom orders — Unassigned — next sync 🟢

7 action items — 2 unassigned, 3 with hard deadlines.

Decisions

2026-06-22 · what was actually settled

✅ The Delgado order moves up the production queue — Group — Final
✅ Priya calls Delgado today to confirm the revised date (the 30th) — Group / Priya — Final
✅ Cole tests the new cycle-count helper on this week's count instead of doing it by hand — Group / Cole — Final
⏸ Holiday-rush blackout dates for custom orders — Group — Deferred to next week's sync

4 decisions — 3 final, 1 deferred.

Note: the acrylic-vendor switch ("probably just go back to the old vendor") was discussed but not decided — Marcus is still pulling the PO first. Left off the record on purpose; it lands here once it's actually called.

Follow-up drafts

2026-06-22 · drafts only — read them, edit them, and send them yourself. Nothing here has been sent.

Draft 1 — Delgado (customer)

To: [Delgado contact name]

Subject: Confirming your revised plaque delivery date — June 30

Hi [Name],

Thanks for the update on the timing. I want to confirm we have your order of 250 plaques scheduled for delivery by June 30. To hold that date, we'll need the final artwork locked in — can you confirm the latest version you sent is final, or send any last changes by [date]?

Once that's confirmed on our end, we'll move it straight into production. Appreciate you working with us on the turnaround.

Best, [Your name]

Draft 2 — Acrylic-blank vendor

To: [Vendor contact name]

Subject: Sizing issue on the recent acrylic-blank shipment — PO [#]

Hi [Name],

We received the latest shipment of acrylic blanks and they came in at 8x10 rather than the 8.5x11 we ordered (PO [#]). This is the third shipment with a sizing mismatch, so we'd like to sort out where it's breaking down before the next order.

Could you check the order against what shipped and let us know how you'd like to handle the replacement? Happy to hop on a quick call if that's easier.

Thanks, [Your name]

Recap

2026-06-22 · a 60-second read for anyone who missed it

🔥 Needs attention now

Delgado order (250 plaques) — date moved up to the 30th. Engraving is backed up, so it's tight; it's being moved up the queue and Priya is confirming final artwork with the customer today.
Website inbox — ~40 unanswered inquiries piling up, mostly custom-medal questions. Dana is setting up a faster way to triage.

🛠 In progress

Acrylic blanks — the new vendor sent the wrong size (8x10 vs 8.5x11) for the third time. Marcus is pulling the PO; possible switch back to the old vendor.
Cycle counts — Cole is testing the new cycle-count helper on this week's count instead of the 3-hour manual process.
Laser engraver #2 — making a weird noise; maintenance scheduled Thursday.

📅 Coming up / parked

Holiday-rush blackout dates for custom orders — tabled until next week.

Bottom line: Delgado is the priority this week; vendor and equipment issues are being worked but not yet resolved; holiday planning is still to come.