Ellencourt Family Foundation — Board of Directors Grant-Cycle Meeting

Advance board package (agenda + proposed resolutions)

Meeting date: Thursday, November 5, 2026 · Time: 10:00 a.m. ET

Location: Kettle Hollow office, Connecticut

Meeting kind: Regular grant-cycle meeting

Package status: Prepared 2026-07-21 · meeting not yet held · minutes to be recorded on the day

Entity: Ellencourt Family Foundation — Connecticut private foundation, 501(c)(3) · Masked EIN 32-77xxxxx

Corpus: $62,000,000 · subject to the 5% minimum annual distribution requirement

Custody: Halstead Custody — Foundation account ••••8851

1. Expected attendance & quorum

Expected to attend:

• Catherine Ellencourt — Chair
• Rachel Okoye — EA / Foundation (to serve as recording secretary)
• Thomas Whitfield — Director
• Eleanor Prescott — Director

Also expected:

• A representative of counsel, Hale, Renner & Cottrell

Quorum: the four Directors expected constitute a quorum of the Board of Directors. To be confirmed by the Chair at the meeting.

2. Call to order (planned)

The Chair, Catherine Ellencourt, will call the meeting to order at 10:00 a.m. ET and confirm the presence of a quorum. Rachel Okoye is to record the minutes as recording secretary.

3. Approval of prior minutes

The minutes of the last cycle (reference date November 6, 2025 — prior year, outside the 2026 office calendar) are to be presented for review and approval.

4. Business items (proposed)

1. Grant slate for the cycle

The Board will be asked to consider the proposed grant slate for the cycle. Five grants are put forward, each by grantee, purpose, and amount:

The slate total of $3,150,000 exceeds the Foundation's 5% minimum distribution floor of $3,100,000 on its $62,000,000 corpus, and would therefore clear the minimum for the year (by $50,000).

PROPOSED RESOLUTION: that the five grants set out above — Kettle Hollow Community Foundation $800,000; Sturgis Valley Free Clinic $550,000; Elk Fork Land Conservancy $700,000; Meridian Scholars Fund $600,000; and Harborlight Youth Arts $500,000, totaling $3,150,000 — be approved for the cycle.

2. Minimum-distribution compliance

The Foundation's 5% minimum distribution compliance check is scheduled for December 1, 2026. If adopted as proposed, the slate of $3,150,000 would satisfy the 5% minimum distribution requirement (floor $3,100,000) on the $62,000,000 corpus for the year.

PROPOSED RESOLUTION: that the grant slate as approved be recorded as satisfying the Foundation's 5% minimum annual distribution requirement for the year, to be verified at the scheduled December 1, 2026 compliance check.

3. Issuance of grant letters and disbursement

The Board will be asked to direct that grant letters be issued to each of the five grantees, and that disbursements be scheduled against the Foundation account ••••8851 at Halstead Custody. All disbursement wire coordinates render as [REDACTED — SPECIMEN].

PROPOSED RESOLUTION: that grant letters be issued to each grantee reflecting the approved amounts, and that the Controller schedule the corresponding disbursements, with all wire coordinates handled as [REDACTED — SPECIMEN].

5. Items to be received

• Grant slate — for approval (Item 1); five grants totaling $3,150,000.
• Compliance — for noting (Item 2); 5% floor $3,100,000 on $62,000,000 corpus; compliance check scheduled 2026-12-01.
• Counsel — expected to attend; no exceptions raised to the slate as circulated.

6. Actions & owners (proposed — effective only on adoption)

7. Close (planned)

Expected adjournment: 11:15 a.m. ET.
Next Foundation touchpoint after this meeting: 5% minimum distribution compliance check — Tuesday, December 1, 2026.

Corpus and 5% figures reconciled to the office spine as of 2026-07-21; grant slate as circulated by the office (grant letters drafted separately, to issue only on approval).